We’ve been working with coaches and athletic directors for over 30 years and one feeling that nearly every client has in common is this:
Travel sounds amazing, but logistics feel overwhelming.
Once folks are curious about traveling with their teams, they’ve already considered how awesome and impactful hitting the road can be. It’s the logistics – the planning, the payments and the process that might hold them back.
And it’s that exact concern that makes our job so fun. We have the opportunity to take all those details off their shoulders and plan an incredible experience for their student athletes, families and fans. We plan everything – the flights, the accommodations, the on the ground transportation, the bracketing, the extras, the fun, ALL OF IT – so they don’t have to.
Not only do we handle every detail, but we also make paying for it simple, too. Our clients don’t have to stress about managing money, record keeping, tracking families down for final payments or anything. Our Individual Billing option makes paying for your trip a breeze. Here’s how:
KSA-Managed
Once your team is registered for a KSA event, each individual athlete will sign up online. This allows our team to collect all the information we’ll need to create a seamless experience for your team. Legal names, birth dates, waivers, payment set-up – all these details are entered by your athletes’ families and saves time for our team when we’re booking flights and accommodations. As the coach or athletic director, you don’t need to collect any of the details, saving you time (and sanity).
Parent Ownership
Parent involvement is everything. Individual Billing ensures that parents are involved and invested right from the start. When they register their athletes, they’ll have the opportunity to choose the payment option that works for them – either payment in full or the payment plan approved by their school’s program. They’ll receive reminders throughout the process, stay updated on the team’s fundraising and encourage their athlete to fundraise more if needed. Our system takes the pressure off coaches and boosters to follow-up with parents, so they can focus on serving the team well.
Access and Transparency
For many of our coaches, this is the best part! Coaches and boosters have full access to all the team’s trip finances – from individual athletes’ accounts to fundraising efforts. Boosters can send in fundraising money with an allocation list so our team can apply those funds to athletes’ accounts, giving everyone an up-to-date snapshot of the team’s trip balances. Coaches and boosters receive financial reports weekly, so you always know where trip finances stand.
Need more information about our registration and payment processes? This video walks you through every step. If you have additional questions, we’ve got answers – simply reach out today and we’ll make sure you have the information you need.