Fundraising
Fundraising
1. Getting Started
Deciding to Fundraise
Get Permission
Get Support
Get Organized
2. Organization and Structure
President
Treasurer
Fundraising Chairperson
Grade Captains
3. Leader Meeting
Things To Be Determined:
- Kick Off Meeting Date
- Deposit Amount Requested
- Communication method for statements, balances, etc.
- Decide on fundraisers and the coordination and timing of each (Pick 4 Fundraisers)
- Match fundraisers with payment dates
4. Top Fundraising Ideas (Pick 4)
Team Marketing System
A direct mail fundraising application
Program Advertising Sales
Let the families sell additional ads for your game day programs and use a percentage of those ads
Golf Tournament
Organize a golf tournament in the spring or the summer
Hall of Fame Dinner
Bring back alumni for dinner, exclusively for your sport. Induct past players and make it an annual event to raise money for your program.
Casino Night / Texas Hold 'Em Tournament
Coaches Mixer
Wine tasting fundraiser with a silent auction or raffle
Local Coupon Books
Car Wash Voucher Sales
Use a local car wash to do the washing
Local Restaurants
Donation of a percentage of their profits on a given day
Rent-A-Player Community Service
Players doing work for families in the community, donations for their efforts go towards their trip
Corporate Sponsorships
Solicit Alumni to sponsor a player meeting certain criteria
Inventory Service
Have your team do inventory for a store
Personal Donations
ESPN The Magazine Sales
Keep $30 dollars or 75% of every subscription you sell
Pizza Or Spaghetti Dinner
Get your food donated completely or at a good price and charge admittance
Wholesale Foods
Use your tax exempt school district to purchase items such as hams or turkeys for the holidays, or baked goods at any time.
5. Sample Fundraising Outline
1. Two Way Sponsor Letter
Players will address 20 sponsor letters to family and friends and turn them into the office no later than [Month, Day, Year]. These letters must be legible, accurate and folded properly. These letters will be mailed from the school at no cost to the buyer. 100% of the donations received will go directly to that individual players travel account.
* A good portion (if not all) of your trip can be raised with these letters. This project should be first and foremost, as it requires the most time.
2. Program Ad Sales
Players selling advertising for our Game Day Programs will be given 75% of the money from that sale, and will go directly into that players account. We recommend approaching local businesses, or businesses owned by friends and family.
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Sample Ad Sizes, Cost and Profit
1/8 Page (Business Card) - $75 Price - $60 Profit
1/4 Page - $150 Price - $115 Profit
1/2 Page - $200 Price - $150 Profit
Full Page - $300 Price - $225 Profit
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Each player will be given 5 ad letters or forms to be used for these sales. This is another project that should begin right away. Businesses will be required to turn in their ad copy by [date]. Money will be due with forms as to keep the payment schedule on time for fundraising.
3. Time Shares
You do not have to buy a time share. However, any qualified couple that attends a 90 minute time share presentation through Avalon Marketing will receive $100 - $150 in the name of the represented player to be added to their personal trip account.
4. Personal Donations
If an individual (family member, friend, etc.) writes a check to [School Name | Sports or Performance Program] as a donation, that money will be directly deposited into your donor recipients account. Please include the name of the recipient in your letter accompanied with the check.
* The donation is tax deductable and if for any reason, the donor reciepient is unable to make the trip, money will be refunded to the donor.
5. Trip Cost.
The cost per person includes air, transfers, hotels, most meals, admissions to parks and theaters, insurance, game registration and other items.
Samples of How I Can Get This Accomplished
Using any combination of our fundraisers should easily pay for the trip.
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Sample A
Sponsor letters average $20 per letter x 15 letters = $300
Sell 2x business card ads, 1x 1/4 page and 1x 1/2 page age = $425
Have 2 couples visit a time share presentation = $200 - $300
Have one hole sponsor 2 golfers = $240
Total = $1165 - $1265
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Sample B
Sponsor letters average $25 per letter x 16 letters = $400
Sell 2x full page ads and 1x 1/4 page ad = $540
Have 3 couples go to time share presentation = $300 - $450
Total = $1240 - $1390
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6. Kick Off Meeting Agenda (Pick 4)
Goals Of Travel
Trip Inclusions
Trip Itinerary
Player Costs
Fund Raising Opportunities
Tag-A-Long Fans
Introduce Chairpersons for the Trip
Timelines and Deadlines
District Policies For Travel Forms
Q&A
Volunteer Sign Ups
Tag-A-Long Sign Ups
Collect Initial Deposits